Savings a School will make by introducing an Asset Management Software

We know that introducing a sound asset management system can help schools use their assets more efficiently and save money. If you're struggling to meet your budget, this can quickly generate real cost savings. A recent US based study set out to quantify the actual monetary value of implementing School Asset Management software.

Being on top of preventative maintenance schedules and warranties, extends the productive life of school assets. A support history lets schools understand the true cost of ownership and make more informed decisions when re-purchasing.

A full quarter of companies spend as much as 80% of their maintenance budgets on reactive rather than preventive maintenance.
ARC Advisory Group

 

If a school is proactively tagging, allocating and monitoring its asset portfolio, this will encourage staff and students to treat equipment more mindfully, reducing asset misappropriation, theft or accidental loss.

When a school decides whether to invest in a new piece of equipment, an accurate asset database can offer a bird’s eye view of what assets it already has, where they are and if they can be deployed elsewhere. When you are talking about a large school or trust, the potential for duplicating resources becomes even more appreciable.

Any large organisation needs to understand how its software license allocation is being used, in order to only pay for active licences and not go outside of the contractual agreement. Efficient allocation and redeployment of licences can save money.

An accurate asset inventory forms the basis of your insurance negotiation premiums. It should reflect the true value of your assets, so you are not continuing to pay for items that have depreciated or are no longer used.

Due to the speed and efficiency of using a mobile app to scan assets for an annual audit, a school can reduce the man hours involved by 50-75%. This is on top of the time-savings that can be made across the board in administrating and reporting on the asset register, maintenance, PAT testing, purchase history, insurance claims etc

even implementing just a passive radio frequency identification (RFID) tracking system would generate positive ROI in less than 12 months and reduce inaccuracies of 10%-15% down to 0.5%.
IT Business Edge