What is Contractor Management Software?


Contractor management software is a digital tool designed to manage and oversee the activities of contractors who work on a project or within a facility. It is used to ensure that contractors comply with safety standards, regulatory requirements, and company policies.
The software allows businesses and organisations to manage their contractor information, monitor contractor activities, and ensure that all required documentation is up-to-date. Some common features you’d expect in a contractor management platform include:

  • Contractor Prequalification: the software can be used to prequalify contractors before they are allowed to work with the company. This ensures that they meet certain criteria such as safety and compliance requirements, financial stability, and quality standards.
  • Automated Onboarding: contractor management software can automate the onboarding process for contractors. This includes collecting necessary documents such as insurance certificates, licenses, and certifications, as well as managing background checks and drug tests. It can even include site induction videos with a supporting questionnaire.
  • EPermits: an integrated digital permit to work feature where you can design, issue and track permits for hazardous projects
  • Contractor Database: a database structure can help track the performance of contractors based on key performance indicators such as safety records, project completion rates, and customer satisfaction. 
  • Contractor Booking In: real-time ID pass scans track contractors in and off site, helping track hours worked and location.
  • Document Management: the software can manage and store all necessary documents related to contractor management, including contracts, safety plans, insurance certificates, and project plans.
  • Communication: a cloud-based platform can be accessed by anyone with a web browser ensuring all stakeholders have access to the latest information. Email workflows can expedite requests for information and flag issues. 

Contractor management software can help reduce the risks associated with working with contractors by providing one centralised platform for information, activities and a powerful communications tool.

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