Visitor management software is a digital system that streamlines the process of registering, tracking, and managing visitors to a specific location or organisation. It is designed to replace manual visitor sign-in processes, such as visitor books, with a more efficient, secure and automated solution.
Visitor management software typically consists of a web-based, reception dashboard or touchscreen and a mobile app that allows visitors to check in and out, capture their personal information, and print badges or passes. It can also include features such as visitor pre-registration, automated notifications, security alerts, and data analytics.
The primary goal of visitor management software is to improve the security and safety of a building or facility by monitoring and tracking the movement of visitors and contractors. There are several advantages to using visitor management software, including:
Improved Efficiency: Visitor management software streamlines the visitor registration process and reduces wait times, which can improve the overall efficiency of a facility.
Better Record Keeping: Visitor management software provides a digital record of all visitors, including their contact information, reason for visit, and the time and date of their arrival and departure. This information can be easily accessed and used for future reference or in case of an emergency.
Communications: a visitor check-in touchscreen can also be used to communicate information and messages such as site safety information or an event agenda
Improved Visitor Experience: Visitor management software provides a more modern and professional image of a facility creating a positive first impression.
Compliance: Some industries have strict compliance requirements for visitor management. Visitor management software can help ensure compliance with these regulations by providing accurate and detailed visitor records.
If your business has a steady flow of visitors, visitor management software could be a means to enhanced security, better record keeping, improved visitor experience, compliance, and cost-effectiveness.